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Https://www.edinburgh.gov.uk/records-retention-schedule
ADU 2 years Business Value Complaint resolution 2 years Service Manager Destroy ADU-006-009 Adult Care Services Supporting adults Complaints Review Committee (CRC) Paper file and electronic, previous stages, committee report, response letter ADU 2 years Business Value Complaint resolution 2 years Service Manager Destroy ADU-006-010 Adult Care Services Supporting adults SPSO complaints Complaints which have gone to the Scottish Public Services Ombudsmen Paper file and electronic, previous stages, committee report, response letter ADU service user not deceased - 3 years Business Value Case closed or date of last action 3 years Service Manager Destroy ADU-006-010 Adult Care Services Supporting adults SPSO complaints Complaints which have gone to the Scottish Public Services Ombudsmen Paper file and electronic, previous stages, committee report, response letter ADU 2 years Business Value Complaint resolution 2 years Service Manager Destroy ADU-006-011 Adult Care Services Supporting adults Screening requiring no further action Screening that requires no further action before an assessment is carried out Swift records ADU 6 months Business Value Decision made for no further action 6 months Automatic Destroy ADU-007-001 Adult Care Services Supporting disabilities Occupational therapy aids Provision of occupational therapy aids to daily living/equipment - maintainable and non-maintainable Journey file, client details, referrer, equipment information, contact details ADU service user deceased - 5 years A Business Value Death of adult 5 years Automatic Destroy ADU-007-001 Adult Care Services Supporting disabilities Occupational therapy aids Provision of occupational therapy aids to daily living/equipment - maintainable and non-maintainable Journey file, client details, referrer, equipment information, contact details ADU service user not deceased - 3 years A Business Value Case closed or date of last action 3 years Automatic Destroy ADU-007-002 Adult Care Services Supporting disabilities Equipment maintenance Engineer work sheets ADU service user not deceased - 3 years Business Value Case closed or date of last action 3 years Service Manager Destroy ADU-007-002 Adult Care Services Supporting disabilities Equipment maintenance Engineer work sheets ADU service user deceased - 3 years Business Value Death of adult 3 years Service Manager Destroy ADU-007-004 Adult Care Services Supporting disabilities SupportWorks supported living Agreement, corporate appointeeships, receipts, ADU service user deceased - 1 year Business Value Death of adult 1 year Service Manager Destroy ADU-007-004 Adult Care Services Supporting disabilities SupportWorks supported living Agreement, corporate appointeeships, receipts, ADU service user not deceased - 3 years Business Value Case closed or date of last action 3 years Service Manager Destroy Children & Families Activity Code Category Function Activity Description Record Examples Rule Name Rule Rule Type Rule Trigger Rule Min Period Designated Disposal Authority Rule Disposition Action CHI-001-001 Children and Family Services Adoption and fostering Fostering and adoption panel Records documenting the appointment of a person as a member of a fostering or adoption panel CHI adoption and fostering 1 year Business Value Termination of appointment 1 year Service Manager Destroy CHI-001-002 Children and Family Services Adoption and fostering Council registration Registration of the Council as an adoption/fostering service Application, certificate of registration CHI until superseded Legal Consideration Superseded Nil Service Manager Review CHI-001-003 Children and Family Services Adoption and fostering Case to initial inquiry only Foster carers and adopters pre approval - case progressed to initial inquiry only Case file CHI adoption and fostering 2 years Business Value Case closed 2 years Service Manager Destroy CHI-001-004 Children and Family Services Adoption and fostering Case to initial interview only - no concerns Foster carers and adopters pre approval - case progressed to initial interview only – no other concerns Case file CHI adoption and fostering 2 years Business Value Case closed 2 years Service Manager Destroy CHI-001-005 Children and Family Services Adoption and fostering Case to initial interview only - concerns Foster carers and adopters pre approval - case progressed to initial interview only – concerns about enquirer or enquirer advised not to proceed Case file CHI 50 years from case closed Business Value Case closed 50 years Service Manager Destroy CHI-001-006 Children and Family Services Adoption and fostering Case to prep group stage only Foster carers and adopters pre approval - case progressed to preparation group/home study/reference checks only Case file CHI 50 years from case closed Business Value Case closed 50 years Service Manager Destroy CHI-001-007 Children and Family Services Adoption and fostering Case to panel stage only Foster carers and adopters pre approval/National Fostering Agency (NFA) - case progressed to panel/agency decision – not approved/approved but foster carer withdraws/approved but no placement is made Case file CHI prospective foster carers and adopters 30 years Legal Consideration Date of decision, or death of prospective carer/adopter if earlier 30 years Service Manager Destroy CHI-001-008 Children and Family Services Adoption and fostering Approved foster carers Case file CHI approved foster carers 50 years Legal Consideration Termination of approval, or death of carer if earlier 50 years Service Manager Destroy CHI-001-009 Children and Family Services Adoption and fostering Kinship carers Case file CHI kinship carers 50 years Legal Consideration Termination of last placement, or death of carer if earlier 50 years Service Manager Destroy CHI-001-010 Children and Family Services Adoption and fostering Prospective adopters Prospective adopters where no adoption order made Case file CHI 25 years statutory Legal Consideration Date of approval 25 years Service Manager Destroy CHI-001-011 Children and Family Services Adoption and fostering Approved adopters Case file CHI approved adopters case file 100 years Legal Requirement Date of granting the adoption order 100 years Service Manager Destroy CHI-001-012 Children and Family Services Adoption and fostering Private fostering Case file CHI adoption and fostering 75 years Business Value Last action on case 75 years Service Manager Destroy CHI-001-013 Children and Family Services Adoption and fostering Fostered children Case file CHI adopted, fostered or looked after child Legal Requirement Date of birth of child 100 years Service Manager Destroy CHI-001-013 Children and Family Services Adoption and fostering Fostered children Case file CHI adopted, fostered or looked after child deceased before 18th birthday 75 years Legal Requirement Death of child 75 years Service Manager Destroy CHI-001-014 Children and Family Services Adoption and fostering Adopted children Case file CHI adopted, fostered or looked after child Legal Requirement Date of birth of child 100 years Service Manager Destroy CHI-002-001 Children and Family Services Child protection Investigation - child placed on child protection register Case file CHI 100 years from case closed Business Value Case closed 100 years Service Manager Destroy CHI-002-002 Children and Family Services Child protection Investigation - child not placed on child protection register Case file CHI child who was not looked after, adopted or fostered Business Value Case closed 5 years Service Manager Destroy CHI-003-001 Children and Family Services Child minding Day care Day carer records CHI child minding 25 years Business Value Date of deregistration 25 years Service Manager Destroy CHI-004-001 Children and Family Services Looked after children Looked after and accommodated children Including children freed for adoption but not adopted, children on a residential supervision requirement, and children receiving respite care, and Significant Case Review reports.... Communications from the National Records of Scotland on registration issues, documenting arrangements, and the conduct of marriage/civil partnership ceremonies Marriage Notice (Form M10); Civil Partnership Notice (Form CP10) REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy REG-002-003 Registrars Registration of births, marriages and deaths National Records of Scotland District Examiner visits Documenting the conduct and outcomes of annual visits by the District Examiner from the National Records of Scotland REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy REG-002-004 Registrars Registration of births, marriages and deaths Register of births, still-births, deaths, marriages and civil partnerships REG transfer to NRS Legal Requirement Date of completion of examination by National Records of Scotland Nil Frontline staff Transfer to National Records of Scotland REG-002-007 Registrars Registration of births, marriages and deaths Enquiries and requests Correspondence; Certificate applications; Extract record of issue sheets REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy REG-002-008 Registrars Registration of births, marriages and deaths Register of Corrections REG transfer to NRS Legal Requirement Date of completion of examination by National Records of Scotland Nil Frontline staff Transfer to National Records of Scotland REG-004-001 Registrars Citizenship ceremonies Arrangements and conduct of citizenship ceremonies and ceremony attendance Names of attendees REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy Risk and Insurance Activity Code Category Function Activity Description Record Examples Rule Name Rule Rule Type Rule Trigger Rule Min Period Designated Disposal Authority Rule Disposition Action RIS-001-001 Risk and Insurance Claims Claims processing - general Claims records RIS 6 years Business Value Closure of claim 6 years Service Manager Destroy RIS-001-002 Risk and Insurance Claims Claims processing - children Claims records RIS 21 years Business Value Date of birth of child 21 years Service Manager Destroy RIS-001-003 Risk and Insurance Claims Historic Claims of Abuse (HCA) against the Council Claims records RIS 25 years Business Value Closure of claim 25 years Service Manager Destroy RIS-001-004 Risk and Insurance Claims Historic Claims of Abuse (HCA) relating to redress scheme Redress records RIS 25 years Business Value Closure of claim 25 years Service Manager Destroy RIS-002-001 Risk and Insurance Insuring against loss Insurance policy documents Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives RIS-002-002 Risk and Insurance Insuring against loss Certificate of insurance Certificate of insurance: employers' liability insurance Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives RIS-002-003 Risk and Insurance Insuring against loss Valuations RIS 5 years from when superseded Business Value Superseded 5 years Service Manager Destroy RIS-003-001 Risk and Insurance Risk management Corporate Corporate Risk Register, which will be retained within relevant Council and committee papers as well as the papers of the Corporate Leadership Group Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives RIS-003-002 Risk and Insurance Risk management Directorate and Divisional Directorate and Divisional reporting and monitoring Risk Registers, assessments and controls for individual risks RIS 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Destroy Transport and Infrastructure Activity Code Category Function Activity Description Record Examples Rule Name Rule Rule Type Rule Trigger Rule Min Period Designated Disposal Authority Rule Disposition Action TRA-001-001 Transport and Infrastructure Design and construction Design and construction project Including Roads and highways; Traffic management schemes; Structures (Bridges, Retaining Walls, Culverts etc); Flood Schemes; Harbours, Quarries Project Management, design of works, procurement of works, construction, environmental assessments, public enquiries, Health and Safety Files (Maintenance manuals) TRA 10 years from completion of project Business Value Completion of project 10 years Frontline staff Review TRA-001-002 Transport and Infrastructure Design and construction Design and construction 'as built' information Design and construction 'as built' and supporting information Drawings, photographs, design calculations, ground investigations, inspection reports Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-001-003 Transport and Infrastructure Design and construction Lighting scheme design Bill of quantities, payment certificate and invoices; design drawings, calculations, correspondence TRA 5 years from completion of inspection Business Value Completion of inspection 5 years Frontline staff Destroy TRA-001-004 Transport and Infrastructure Design and construction Lighting scheme installation Installation documents, Health and Safety file, correspondence Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-001-005 Transport and Infrastructure Design and construction Permanent road markings Provision of permanent road markings Design documents including plans, work requests and orders, contract documents, approval and remedial actions TRA 7 years Business Value Once development completed 7 years Frontline staff Destroy TRA-001-006 Transport and Infrastructure Design and construction Road construction consent Unique Street Reference Number (USRN), application form, acknowledgement letter, approved plans, supporting information, committee report, decision confirmation Permanent statutory Legal Consideration Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-002-001 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Harbour/pier adoption application - rejected Application processing for adoption of harbour/pier - application rejected TRA 5 years from date of last action on application Business Value Date of last action on application 5 years Frontline staff Destroy TRA-002-002 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Harbour/pier adoption application - approved Application processing for adoption of harbour/pier - application approved Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-002-003 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Harbour/pier development Development of an adopted harbour/pier by the Council Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-002-004 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Inspection Inspection of adopted harbours/piers, coastal defences, flood prevention schemes, reservoirs and watercourses Inspection, assessment TRA 10 years from date of last action Business Value Date of last action 10 years Frontline staff Review TRA-002-005 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Maintenance Maintaining adopted harbours/piers, coastal defences, flood prevention schemes, reservoirs and watercourses Annual Works programme/maintenance records TRA 10 years from end of financial year Business Value End of financial year 10 years Frontline staff Review TRA-003-001 Transport and Infrastructure Roads development control Recording location Recording location of highways, bridle paths, foot paths and rights of way Definitive map, correspondence concerning enquiries and disputes Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-003-002 Transport and Infrastructure Roads development control Planning scheme controls Establishing planning scheme controls and providing for them to be amended and modified Amendments to definitive map, road adoption Permanent statutory SM Legal Consideration Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-003-003 Transport and Infrastructure Roads development control Planning schemes and amendments The process of receiving, considering and responding to submissions and objections to planning schemes and amendments TRA 5 years from issue of decision Business Value Issue of decision 5 years Service Manager Destroy TRA-004-001 Transport and Infrastructure Highway enforcement Car parking - excess notices Parking tickets TRA 5 years from completion of appeal Business Value Completion of appeal 5 years Automatic Destroy TRA-004-002 Transport and Infrastructure Highway enforcement Fixed Penalty Notices (FPNs) Fixed Penalty Notices served by Roads Authority TRA 3 years from compliance with notice Business Value Compliance with notice 3 years Service Manager Destroy TRA-004-003 Transport and Infrastructure Highway enforcement Builder skips and building materials - approved Approved applications and consents for builder skips and building materials Application form, assessment, approval, inspections, enforcement TRA 3 years from expiry of consent Business Value Expiry of consent 3 years Service Manager Destroy TRA-004-004 Transport and Infrastructure Highway enforcement Scaffolding and road opening permits - approved Approved scaffolding and road opening permits (except for vehicle dropped kerbs) Application form, assessment, approval, inspections, enforcement TRA 3 years from expiry of consent Business Value Expiry of consent 3 years Service Manager Destroy TRA-004-005 Transport and Infrastructure Highway enforcement Road opening permits for vehicle dropped kerbs - approved Approved road opening permits for vehicle dropped kerbs to properties and works related to private apparatus on or over any part of the road Application form, assessment, approval, inspections, permits, enforcement TRA 3 years from expiry of consent Business Value Expiry of consent 3 years Service Manager Destroy TRA-004-007 Transport and Infrastructure Highway enforcement Parking dispensations TRA 1 year from date issued Business Value Date issued 1 year Automatic Destroy TRA-004-008 Transport and Infrastructure Highway enforcement Penalty Charge Notices Penalty Charge Notices served by the Roads Authority including bus lane charge notices and LEZ charge notices Notice record TRA 3 years from compliance with notice R Business Value Compliance with notice 3 years Frontline staff Review TRA-005-001 Transport and Infrastructure Infrastructure management List of public roads Notification, request, Local Street Gazetteer (LSG), Unique Street Reference Number (USRN), road schedule, plan, inspection, street gazetteer Permanent statutory SM Legal Consideration Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-005-002 Transport and Infrastructure Infrastructure management Local and national coring Failed only Scottish Road Works Register (SRWR) extract, location list, notification, plans, report, inspections, follow on action, inspection list, symology Website TRA 5 years from end of guarantee period of failed reinstatements Legal Consideration End of guarantee period of failed reinstatements 5 years Service Manager Destroy TRA-005-003 Transport and Infrastructure Infrastructure management Weekly road report TRA 5 years from end of calendar year R Business Value End of calendar year 5 years Frontline staff Review TRA-006-001 Transport and Infrastructure Public transport Concessionary travel applications Rejected Concessionary travel applications TRA rejected applications Business Value Last action on application 6 months Service Manager Destroy TRA-006-002 Transport and Infrastructure Public transport Concessionary travel Approved Concessionary travel applications TRA approved applications Business Value Expiry/withdrawal 1 year Service Manager Destroy TRA-006-003 Transport and Infrastructure Public transport Operators licence TRA 18 months from licence expiry Business Value Licence expiry 18 months Service Manager Return to Department of Transport TRA-006-004 Transport and Infrastructure Public transport Tachographs TRA 18 months from end of calendar year Business Value End of calendar year 18 months Service Manager Destroy TRA-006-005 Transport and Infrastructure Public transport Fuel movement reports TRA 18 months from end of calendar year Business Value End of calendar year 18 months Service Manager Destroy TRA-007-001 Transport and Infrastructure Rights of way Dispute over a Right of Way Documenting the Council's involvement in resolving a dispute over a Right Of Way Case file TRA 10 years from last action on case Business Value Last action on case 10 years Service Manager Destroy TRA-007-002 Transport and Infrastructure Rights of way Defining rights of way Maps/descriptions of public rights of way; legal decisions to protect, maintain, divert or extinguish a Right Of Way Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-008-001 Transport and Infrastructure Road maintenance Annual works programme TRA 10 years from end of calendar year Business Value End of calendar year 10 years Frontline staff Destroy TRA-008-002 Transport and Infrastructure Road maintenance Condition assessment TRA 10 years from end of calendar year R Business Value End of calendar year 10 years Frontline staff Review TRA-008-003 Transport and Infrastructure Road maintenance Defect rectification TRA 5 years from rectification date Business Value Rectification date 5 years Frontline staff Destroy TRA-008-004 Transport and Infrastructure Road maintenance Highway Structures Inspections Inspection reports Permanent statutory Legal Consideration Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-008-005 Transport and Infrastructure Road maintenance Public Liability Enquiries TRA 5 years from close of enquiry Business Value Close of enquiry 5 years Frontline staff Destroy TRA-008-006 Transport and Infrastructure Road maintenance Safety Inspections TRA 10 years from date of inspection Business Value Date of inspection 10 years Frontline staff Review TRA-008-007 Transport and Infrastructure Road maintenance Winter maintenance Gritting routes, treatment logs TRA 5 years from end of calendar year F Business Value End of calendar year 5 years Frontline staff Destroy TRA-008-008 Transport and Infrastructure Road maintenance Ice Early Warning System Equipment and operation TRA 5 years from end of financial year Business Value End of financial year 5 years Frontline staff Destroy TRA-008-009 Transport and Infrastructure Road maintenance Street lighting testing and inspection Structural test and inspections, night inspection records TRA 10 years from when superseded by next inspection and test Business Value Superseded by next inspection and test 10 years Frontline staff Review TRA-008-010 Transport and Infrastructure Road maintenance Street lighting repairs Repairs sheets TRA 5 years from end of calendar year F Business Value End of calendar year 5 years Frontline staff Destroy TRA-009-001 Transport and Infrastructure Road safety Promotion of road safety Local, regional or national campaign, partnership with a community organisation or another agency to promote road safety generally, and to specific target groups TRA 5 years from when superseded Business Value Superseded 5 years Frontline staff Destroy TRA-009-002 Transport and Infrastructure Road safety Road safety training - evaluation Evaluation of Road Safety training programme Training materials, evaluation TRA 5 years from programme completed Business Value Programme completed 5 years Frontline staff Destroy TRA-009-003 Transport and Infrastructure Road safety Road safety training - administration Administration of Road Safety training programme Administration and working documents TRA 1 year from programme completed Business Value Programme completed 1 year Frontline staff Destroy TRA-009-004 Transport and Infrastructure Road safety Road accident data Analysis of road accident data to identify and prioritise improvements to locations or routes TRA transfer to Archives when calendar year ends Business Value End of calendar year Permanent Frontline staff Transfer to Edinburgh City Archives TRA-009-005 Transport and Infrastructure Road safety Road safety hazard Investigation into a reported road safety hazard, and action taken Case file TRA 5 years from last action on case Business Value Last action on case 5 years Frontline staff Review TRA-009-006 Transport and Infrastructure Road safety Road safety auditing TRA 21 years from completion of next audit Business Value Completion of next audit 21 years Automatic Destroy TRA-010-001 Transport and Infrastructure School transport School transport service - assessment of demand Assessment of requirements/demand for the school transport service TRA 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Review annually TRA-010-002 Transport and Infrastructure School transport School transport service - scheduling Planning and scheduling of school transport service routes TRA 2 years Business Value End of calendar year 2 years Service Manager Destroy TRA-011-001 Transport and Infrastructure Traffic management Issuing of permanent Traffic Orders TRA transfer to Archives when order confirmed Business Value Confirmation of order Permanent Service Manager Transfer to Edinburgh City Archives TRA-011-002 Transport and Infrastructure Traffic management Issuing of temporary Traffic Orders TRA 3 years from expiry of order Business Value Expiry of order 3 years Service Manager Destroy TRA-011-003 Transport and Infrastructure Traffic management Traffic management schemes Traffic management schemes to manage continued flow, diversion or reduction of traffic TRA 5 years from end of life of scheme Business Value End of life of scheme 5 years Service Manager Destroy TRA-011-004 Transport and Infrastructure Traffic management Traffic volume and flow Measurement, monitoring and analysis of traffic volume and flow including active travel and cycle flows TRA 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Review annually TRA-011-005 Transport and Infrastructure Traffic management Weather forecasting TRA 5 years from end of financial year Business Value End of financial year 5 years Frontline staff Destroy TRA-011-006 Transport and Infrastructure Traffic management Traffic improvement activities Documenting lobbying activities aimed at improving transport in the region TRA 10 years from end of calendar year SM Business Value End of calendar year 10 years Service Manager Destroy TRA-011-007 Transport and Infrastructure Traffic management Public parking area management Inspection and assessment; Maintenance work; Ticket machines TRA 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Review annually TRA-011-009 Transport and Infrastructure Traffic management Parking permit - application rejected Resident/disabled parking permit application processing - rejected application Case file TRA 6 months Business Value Last action on application 6 months Frontline staff Review TRA-011-010 Transport and Infrastructure Traffic management Parking permit - application approved Resident/disabled parking permit application processing - approved application Case file TRA 1 year from expiry/withdrawal of permit Business Value Expiry/withdrawal of permit 1 year Frontline staff Review TRA-011-011 Transport and Infrastructure Traffic management Traffic lights and pedestrian crossings - assessment Needs assessment TRA 5 years from when superseded Business Value Superseded 5 years Frontline staff Destroy TRA-011-012 Transport and Infrastructure Traffic management Traffic lights and pedestrian crossings - construction Design and installation TRA 10 years from end of life of installation Business Value End of life of installation 10 years Frontline staff Review TRA-011-013 Transport and Infrastructure Traffic management Traffic lights and pedestrian crossings - maintenance TRA 10 years from end of calendar year Business Value End of calendar year 10 years Frontline staff Destroy TRA-011-014 Transport and Infrastructure Traffic management Disabled (blue) badges and Taxi Cards Application processing Case file TRA approved applications Business Value Expiry/withdrawal 1 year Service Manager Destroy TRA-011-014 Transport and Infrastructure Traffic management Disabled (blue) badges and Taxi Cards Application processing Case file TRA rejected applications Business Value Last action on application 6 months Service Manager Destroy TRA-012-002 Transport and Infrastructure Transport planning Strategy for existing transport and infrastructure Developing a vision and strategic directions regarding existing transport and infrastructure within the Local Authority Structure plan, local transport plan Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-012-003 Transport and Infrastructure Transport planning Public transport service planning - assessment Assessment of requirements, Cycle and Disability Audits, Route Action Studies, Traffic Reviews.
https://www.edinburgh.gov.uk/downloads/file/35818/records-retention-schedule -
Https://www.edinburgh.gov.uk/records-retention-schedule
ADU 2 years Business Value Complaint resolution 2 years Service Manager Destroy ADU-006-009 Adult Care Services Supporting adults Complaints Review Committee (CRC) Paper file and electronic, previous stages, committee report, response letter ADU 2 years Business Value Complaint resolution 2 years Service Manager Destroy ADU-006-010 Adult Care Services Supporting adults SPSO complaints Complaints which have gone to the Scottish Public Services Ombudsmen Paper file and electronic, previous stages, committee report, response letter ADU service user not deceased - 3 years Business Value Case closed or date of last action 3 years Service Manager Destroy ADU-006-010 Adult Care Services Supporting adults SPSO complaints Complaints which have gone to the Scottish Public Services Ombudsmen Paper file and electronic, previous stages, committee report, response letter ADU 2 years Business Value Complaint resolution 2 years Service Manager Destroy ADU-006-011 Adult Care Services Supporting adults Screening requiring no further action Screening that requires no further action before an assessment is carried out Swift records ADU 6 months Business Value Decision made for no further action 6 months Automatic Destroy ADU-007-001 Adult Care Services Supporting disabilities Occupational therapy aids Provision of occupational therapy aids to daily living/equipment - maintainable and non-maintainable Journey file, client details, referrer, equipment information, contact details ADU service user deceased - 5 years A Business Value Death of adult 5 years Automatic Destroy ADU-007-001 Adult Care Services Supporting disabilities Occupational therapy aids Provision of occupational therapy aids to daily living/equipment - maintainable and non-maintainable Journey file, client details, referrer, equipment information, contact details ADU service user not deceased - 3 years A Business Value Case closed or date of last action 3 years Automatic Destroy ADU-007-002 Adult Care Services Supporting disabilities Equipment maintenance Engineer work sheets ADU service user not deceased - 3 years Business Value Case closed or date of last action 3 years Service Manager Destroy ADU-007-002 Adult Care Services Supporting disabilities Equipment maintenance Engineer work sheets ADU service user deceased - 3 years Business Value Death of adult 3 years Service Manager Destroy ADU-007-004 Adult Care Services Supporting disabilities SupportWorks supported living Agreement, corporate appointeeships, receipts, ADU service user deceased - 1 year Business Value Death of adult 1 year Service Manager Destroy ADU-007-004 Adult Care Services Supporting disabilities SupportWorks supported living Agreement, corporate appointeeships, receipts, ADU service user not deceased - 3 years Business Value Case closed or date of last action 3 years Service Manager Destroy Children & Families Activity Code Category Function Activity Description Record Examples Rule Name Rule Rule Type Rule Trigger Rule Min Period Designated Disposal Authority Rule Disposition Action CHI-001-001 Children and Family Services Adoption and fostering Fostering and adoption panel Records documenting the appointment of a person as a member of a fostering or adoption panel CHI adoption and fostering 1 year Business Value Termination of appointment 1 year Service Manager Destroy CHI-001-002 Children and Family Services Adoption and fostering Council registration Registration of the Council as an adoption/fostering service Application, certificate of registration CHI until superseded Legal Consideration Superseded Nil Service Manager Review CHI-001-003 Children and Family Services Adoption and fostering Case to initial inquiry only Foster carers and adopters pre approval - case progressed to initial inquiry only Case file CHI adoption and fostering 2 years Business Value Case closed 2 years Service Manager Destroy CHI-001-004 Children and Family Services Adoption and fostering Case to initial interview only - no concerns Foster carers and adopters pre approval - case progressed to initial interview only – no other concerns Case file CHI adoption and fostering 2 years Business Value Case closed 2 years Service Manager Destroy CHI-001-005 Children and Family Services Adoption and fostering Case to initial interview only - concerns Foster carers and adopters pre approval - case progressed to initial interview only – concerns about enquirer or enquirer advised not to proceed Case file CHI 50 years from case closed Business Value Case closed 50 years Service Manager Destroy CHI-001-006 Children and Family Services Adoption and fostering Case to prep group stage only Foster carers and adopters pre approval - case progressed to preparation group/home study/reference checks only Case file CHI 50 years from case closed Business Value Case closed 50 years Service Manager Destroy CHI-001-007 Children and Family Services Adoption and fostering Case to panel stage only Foster carers and adopters pre approval/National Fostering Agency (NFA) - case progressed to panel/agency decision – not approved/approved but foster carer withdraws/approved but no placement is made Case file CHI prospective foster carers and adopters 30 years Legal Consideration Date of decision, or death of prospective carer/adopter if earlier 30 years Service Manager Destroy CHI-001-008 Children and Family Services Adoption and fostering Approved foster carers Case file CHI approved foster carers 50 years Legal Consideration Termination of approval, or death of carer if earlier 50 years Service Manager Destroy CHI-001-009 Children and Family Services Adoption and fostering Kinship carers Case file CHI kinship carers 50 years Legal Consideration Termination of last placement, or death of carer if earlier 50 years Service Manager Destroy CHI-001-010 Children and Family Services Adoption and fostering Prospective adopters Prospective adopters where no adoption order made Case file CHI 25 years statutory Legal Consideration Date of approval 25 years Service Manager Destroy CHI-001-011 Children and Family Services Adoption and fostering Approved adopters Case file CHI approved adopters case file 100 years Legal Requirement Date of granting the adoption order 100 years Service Manager Destroy CHI-001-012 Children and Family Services Adoption and fostering Private fostering Case file CHI adoption and fostering 75 years Business Value Last action on case 75 years Service Manager Destroy CHI-001-013 Children and Family Services Adoption and fostering Fostered children Case file CHI adopted, fostered or looked after child Legal Requirement Date of birth of child 100 years Service Manager Destroy CHI-001-013 Children and Family Services Adoption and fostering Fostered children Case file CHI adopted, fostered or looked after child deceased before 18th birthday 75 years Legal Requirement Death of child 75 years Service Manager Destroy CHI-001-014 Children and Family Services Adoption and fostering Adopted children Case file CHI adopted, fostered or looked after child Legal Requirement Date of birth of child 100 years Service Manager Destroy CHI-002-001 Children and Family Services Child protection Investigation - child placed on child protection register Case file CHI 100 years from case closed Business Value Case closed 100 years Service Manager Destroy CHI-002-002 Children and Family Services Child protection Investigation - child not placed on child protection register Case file CHI child who was not looked after, adopted or fostered Business Value Case closed 5 years Service Manager Destroy CHI-003-001 Children and Family Services Child minding Day care Day carer records CHI child minding 25 years Business Value Date of deregistration 25 years Service Manager Destroy CHI-004-001 Children and Family Services Looked after children Looked after and accommodated children Including children freed for adoption but not adopted, children on a residential supervision requirement, and children receiving respite care, and Significant Case Review reports.... Communications from the National Records of Scotland on registration issues, documenting arrangements, and the conduct of marriage/civil partnership ceremonies Marriage Notice (Form M10); Civil Partnership Notice (Form CP10) REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy REG-002-003 Registrars Registration of births, marriages and deaths National Records of Scotland District Examiner visits Documenting the conduct and outcomes of annual visits by the District Examiner from the National Records of Scotland REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy REG-002-004 Registrars Registration of births, marriages and deaths Register of births, still-births, deaths, marriages and civil partnerships REG transfer to NRS Legal Requirement Date of completion of examination by National Records of Scotland Nil Frontline staff Transfer to National Records of Scotland REG-002-007 Registrars Registration of births, marriages and deaths Enquiries and requests Correspondence; Certificate applications; Extract record of issue sheets REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy REG-002-008 Registrars Registration of births, marriages and deaths Register of Corrections REG transfer to NRS Legal Requirement Date of completion of examination by National Records of Scotland Nil Frontline staff Transfer to National Records of Scotland REG-004-001 Registrars Citizenship ceremonies Arrangements and conduct of citizenship ceremonies and ceremony attendance Names of attendees REG 3 years Business Value End of calendar year 3 years Frontline staff Destroy Risk and Insurance Activity Code Category Function Activity Description Record Examples Rule Name Rule Rule Type Rule Trigger Rule Min Period Designated Disposal Authority Rule Disposition Action RIS-001-001 Risk and Insurance Claims Claims processing - general Claims records RIS 6 years Business Value Closure of claim 6 years Service Manager Destroy RIS-001-002 Risk and Insurance Claims Claims processing - children Claims records RIS 21 years Business Value Date of birth of child 21 years Service Manager Destroy RIS-001-003 Risk and Insurance Claims Historic Claims of Abuse (HCA) against the Council Claims records RIS 25 years Business Value Closure of claim 25 years Service Manager Destroy RIS-001-004 Risk and Insurance Claims Historic Claims of Abuse (HCA) relating to redress scheme Redress records RIS 25 years Business Value Closure of claim 25 years Service Manager Destroy RIS-002-001 Risk and Insurance Insuring against loss Insurance policy documents Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives RIS-002-002 Risk and Insurance Insuring against loss Certificate of insurance Certificate of insurance: employers' liability insurance Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives RIS-002-003 Risk and Insurance Insuring against loss Valuations RIS 5 years from when superseded Business Value Superseded 5 years Service Manager Destroy RIS-003-001 Risk and Insurance Risk management Corporate Corporate Risk Register, which will be retained within relevant Council and committee papers as well as the papers of the Corporate Leadership Group Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives RIS-003-002 Risk and Insurance Risk management Directorate and Divisional Directorate and Divisional reporting and monitoring Risk Registers, assessments and controls for individual risks RIS 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Destroy Transport and Infrastructure Activity Code Category Function Activity Description Record Examples Rule Name Rule Rule Type Rule Trigger Rule Min Period Designated Disposal Authority Rule Disposition Action TRA-001-001 Transport and Infrastructure Design and construction Design and construction project Including Roads and highways; Traffic management schemes; Structures (Bridges, Retaining Walls, Culverts etc); Flood Schemes; Harbours, Quarries Project Management, design of works, procurement of works, construction, environmental assessments, public enquiries, Health and Safety Files (Maintenance manuals) TRA 10 years from completion of project Business Value Completion of project 10 years Frontline staff Review TRA-001-002 Transport and Infrastructure Design and construction Design and construction 'as built' information Design and construction 'as built' and supporting information Drawings, photographs, design calculations, ground investigations, inspection reports Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-001-003 Transport and Infrastructure Design and construction Lighting scheme design Bill of quantities, payment certificate and invoices; design drawings, calculations, correspondence TRA 5 years from completion of inspection Business Value Completion of inspection 5 years Frontline staff Destroy TRA-001-004 Transport and Infrastructure Design and construction Lighting scheme installation Installation documents, Health and Safety file, correspondence Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-001-005 Transport and Infrastructure Design and construction Permanent road markings Provision of permanent road markings Design documents including plans, work requests and orders, contract documents, approval and remedial actions TRA 7 years Business Value Once development completed 7 years Frontline staff Destroy TRA-001-006 Transport and Infrastructure Design and construction Road construction consent Unique Street Reference Number (USRN), application form, acknowledgement letter, approved plans, supporting information, committee report, decision confirmation Permanent statutory Legal Consideration Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-002-001 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Harbour/pier adoption application - rejected Application processing for adoption of harbour/pier - application rejected TRA 5 years from date of last action on application Business Value Date of last action on application 5 years Frontline staff Destroy TRA-002-002 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Harbour/pier adoption application - approved Application processing for adoption of harbour/pier - application approved Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-002-003 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Harbour/pier development Development of an adopted harbour/pier by the Council Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-002-004 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Inspection Inspection of adopted harbours/piers, coastal defences, flood prevention schemes, reservoirs and watercourses Inspection, assessment TRA 10 years from date of last action Business Value Date of last action 10 years Frontline staff Review TRA-002-005 Transport and Infrastructure Flood prevention, harbours, reservoirs and waterways Maintenance Maintaining adopted harbours/piers, coastal defences, flood prevention schemes, reservoirs and watercourses Annual Works programme/maintenance records TRA 10 years from end of financial year Business Value End of financial year 10 years Frontline staff Review TRA-003-001 Transport and Infrastructure Roads development control Recording location Recording location of highways, bridle paths, foot paths and rights of way Definitive map, correspondence concerning enquiries and disputes Permanent Business Value Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-003-002 Transport and Infrastructure Roads development control Planning scheme controls Establishing planning scheme controls and providing for them to be amended and modified Amendments to definitive map, road adoption Permanent statutory SM Legal Consideration Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-003-003 Transport and Infrastructure Roads development control Planning schemes and amendments The process of receiving, considering and responding to submissions and objections to planning schemes and amendments TRA 5 years from issue of decision Business Value Issue of decision 5 years Service Manager Destroy TRA-004-001 Transport and Infrastructure Highway enforcement Car parking - excess notices Parking tickets TRA 5 years from completion of appeal Business Value Completion of appeal 5 years Automatic Destroy TRA-004-002 Transport and Infrastructure Highway enforcement Fixed Penalty Notices (FPNs) Fixed Penalty Notices served by Roads Authority TRA 3 years from compliance with notice Business Value Compliance with notice 3 years Service Manager Destroy TRA-004-003 Transport and Infrastructure Highway enforcement Builder skips and building materials - approved Approved applications and consents for builder skips and building materials Application form, assessment, approval, inspections, enforcement TRA 3 years from expiry of consent Business Value Expiry of consent 3 years Service Manager Destroy TRA-004-004 Transport and Infrastructure Highway enforcement Scaffolding and road opening permits - approved Approved scaffolding and road opening permits (except for vehicle dropped kerbs) Application form, assessment, approval, inspections, enforcement TRA 3 years from expiry of consent Business Value Expiry of consent 3 years Service Manager Destroy TRA-004-005 Transport and Infrastructure Highway enforcement Road opening permits for vehicle dropped kerbs - approved Approved road opening permits for vehicle dropped kerbs to properties and works related to private apparatus on or over any part of the road Application form, assessment, approval, inspections, permits, enforcement TRA 3 years from expiry of consent Business Value Expiry of consent 3 years Service Manager Destroy TRA-004-007 Transport and Infrastructure Highway enforcement Parking dispensations TRA 1 year from date issued Business Value Date issued 1 year Automatic Destroy TRA-004-008 Transport and Infrastructure Highway enforcement Penalty Charge Notices Penalty Charge Notices served by the Roads Authority including bus lane charge notices and LEZ charge notices Notice record TRA 3 years from compliance with notice R Business Value Compliance with notice 3 years Frontline staff Review TRA-005-001 Transport and Infrastructure Infrastructure management List of public roads Notification, request, Local Street Gazetteer (LSG), Unique Street Reference Number (USRN), road schedule, plan, inspection, street gazetteer Permanent statutory SM Legal Consideration Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-005-002 Transport and Infrastructure Infrastructure management Local and national coring Failed only Scottish Road Works Register (SRWR) extract, location list, notification, plans, report, inspections, follow on action, inspection list, symology Website TRA 5 years from end of guarantee period of failed reinstatements Legal Consideration End of guarantee period of failed reinstatements 5 years Service Manager Destroy TRA-005-003 Transport and Infrastructure Infrastructure management Weekly road report TRA 5 years from end of calendar year R Business Value End of calendar year 5 years Frontline staff Review TRA-006-001 Transport and Infrastructure Public transport Concessionary travel applications Rejected Concessionary travel applications TRA rejected applications Business Value Last action on application 6 months Service Manager Destroy TRA-006-002 Transport and Infrastructure Public transport Concessionary travel Approved Concessionary travel applications TRA approved applications Business Value Expiry/withdrawal 1 year Service Manager Destroy TRA-006-003 Transport and Infrastructure Public transport Operators licence TRA 18 months from licence expiry Business Value Licence expiry 18 months Service Manager Return to Department of Transport TRA-006-004 Transport and Infrastructure Public transport Tachographs TRA 18 months from end of calendar year Business Value End of calendar year 18 months Service Manager Destroy TRA-006-005 Transport and Infrastructure Public transport Fuel movement reports TRA 18 months from end of calendar year Business Value End of calendar year 18 months Service Manager Destroy TRA-007-001 Transport and Infrastructure Rights of way Dispute over a Right of Way Documenting the Council's involvement in resolving a dispute over a Right Of Way Case file TRA 10 years from last action on case Business Value Last action on case 10 years Service Manager Destroy TRA-007-002 Transport and Infrastructure Rights of way Defining rights of way Maps/descriptions of public rights of way; legal decisions to protect, maintain, divert or extinguish a Right Of Way Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-008-001 Transport and Infrastructure Road maintenance Annual works programme TRA 10 years from end of calendar year Business Value End of calendar year 10 years Frontline staff Destroy TRA-008-002 Transport and Infrastructure Road maintenance Condition assessment TRA 10 years from end of calendar year R Business Value End of calendar year 10 years Frontline staff Review TRA-008-003 Transport and Infrastructure Road maintenance Defect rectification TRA 5 years from rectification date Business Value Rectification date 5 years Frontline staff Destroy TRA-008-004 Transport and Infrastructure Road maintenance Highway Structures Inspections Inspection reports Permanent statutory Legal Consideration Retain Permanent Frontline staff Transfer to Edinburgh City Archives TRA-008-005 Transport and Infrastructure Road maintenance Public Liability Enquiries TRA 5 years from close of enquiry Business Value Close of enquiry 5 years Frontline staff Destroy TRA-008-006 Transport and Infrastructure Road maintenance Safety Inspections TRA 10 years from date of inspection Business Value Date of inspection 10 years Frontline staff Review TRA-008-007 Transport and Infrastructure Road maintenance Winter maintenance Gritting routes, treatment logs TRA 5 years from end of calendar year F Business Value End of calendar year 5 years Frontline staff Destroy TRA-008-008 Transport and Infrastructure Road maintenance Ice Early Warning System Equipment and operation TRA 5 years from end of financial year Business Value End of financial year 5 years Frontline staff Destroy TRA-008-009 Transport and Infrastructure Road maintenance Street lighting testing and inspection Structural test and inspections, night inspection records TRA 10 years from when superseded by next inspection and test Business Value Superseded by next inspection and test 10 years Frontline staff Review TRA-008-010 Transport and Infrastructure Road maintenance Street lighting repairs Repairs sheets TRA 5 years from end of calendar year F Business Value End of calendar year 5 years Frontline staff Destroy TRA-009-001 Transport and Infrastructure Road safety Promotion of road safety Local, regional or national campaign, partnership with a community organisation or another agency to promote road safety generally, and to specific target groups TRA 5 years from when superseded Business Value Superseded 5 years Frontline staff Destroy TRA-009-002 Transport and Infrastructure Road safety Road safety training - evaluation Evaluation of Road Safety training programme Training materials, evaluation TRA 5 years from programme completed Business Value Programme completed 5 years Frontline staff Destroy TRA-009-003 Transport and Infrastructure Road safety Road safety training - administration Administration of Road Safety training programme Administration and working documents TRA 1 year from programme completed Business Value Programme completed 1 year Frontline staff Destroy TRA-009-004 Transport and Infrastructure Road safety Road accident data Analysis of road accident data to identify and prioritise improvements to locations or routes TRA transfer to Archives when calendar year ends Business Value End of calendar year Permanent Frontline staff Transfer to Edinburgh City Archives TRA-009-005 Transport and Infrastructure Road safety Road safety hazard Investigation into a reported road safety hazard, and action taken Case file TRA 5 years from last action on case Business Value Last action on case 5 years Frontline staff Review TRA-009-006 Transport and Infrastructure Road safety Road safety auditing TRA 21 years from completion of next audit Business Value Completion of next audit 21 years Automatic Destroy TRA-010-001 Transport and Infrastructure School transport School transport service - assessment of demand Assessment of requirements/demand for the school transport service TRA 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Review annually TRA-010-002 Transport and Infrastructure School transport School transport service - scheduling Planning and scheduling of school transport service routes TRA 2 years Business Value End of calendar year 2 years Service Manager Destroy TRA-011-001 Transport and Infrastructure Traffic management Issuing of permanent Traffic Orders TRA transfer to Archives when order confirmed Business Value Confirmation of order Permanent Service Manager Transfer to Edinburgh City Archives TRA-011-002 Transport and Infrastructure Traffic management Issuing of temporary Traffic Orders TRA 3 years from expiry of order Business Value Expiry of order 3 years Service Manager Destroy TRA-011-003 Transport and Infrastructure Traffic management Traffic management schemes Traffic management schemes to manage continued flow, diversion or reduction of traffic TRA 5 years from end of life of scheme Business Value End of life of scheme 5 years Service Manager Destroy TRA-011-004 Transport and Infrastructure Traffic management Traffic volume and flow Measurement, monitoring and analysis of traffic volume and flow including active travel and cycle flows TRA 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Review annually TRA-011-005 Transport and Infrastructure Traffic management Weather forecasting TRA 5 years from end of financial year Business Value End of financial year 5 years Frontline staff Destroy TRA-011-006 Transport and Infrastructure Traffic management Traffic improvement activities Documenting lobbying activities aimed at improving transport in the region TRA 10 years from end of calendar year SM Business Value End of calendar year 10 years Service Manager Destroy TRA-011-007 Transport and Infrastructure Traffic management Public parking area management Inspection and assessment; Maintenance work; Ticket machines TRA 5 years from end of calendar year Business Value End of calendar year 5 years Service Manager Review annually TRA-011-009 Transport and Infrastructure Traffic management Parking permit - application rejected Resident/disabled parking permit application processing - rejected application Case file TRA 6 months Business Value Last action on application 6 months Frontline staff Review TRA-011-010 Transport and Infrastructure Traffic management Parking permit - application approved Resident/disabled parking permit application processing - approved application Case file TRA 1 year from expiry/withdrawal of permit Business Value Expiry/withdrawal of permit 1 year Frontline staff Review TRA-011-011 Transport and Infrastructure Traffic management Traffic lights and pedestrian crossings - assessment Needs assessment TRA 5 years from when superseded Business Value Superseded 5 years Frontline staff Destroy TRA-011-012 Transport and Infrastructure Traffic management Traffic lights and pedestrian crossings - construction Design and installation TRA 10 years from end of life of installation Business Value End of life of installation 10 years Frontline staff Review TRA-011-013 Transport and Infrastructure Traffic management Traffic lights and pedestrian crossings - maintenance TRA 10 years from end of calendar year Business Value End of calendar year 10 years Frontline staff Destroy TRA-011-014 Transport and Infrastructure Traffic management Disabled (blue) badges and Taxi Cards Application processing Case file TRA approved applications Business Value Expiry/withdrawal 1 year Service Manager Destroy TRA-011-014 Transport and Infrastructure Traffic management Disabled (blue) badges and Taxi Cards Application processing Case file TRA rejected applications Business Value Last action on application 6 months Service Manager Destroy TRA-012-002 Transport and Infrastructure Transport planning Strategy for existing transport and infrastructure Developing a vision and strategic directions regarding existing transport and infrastructure within the Local Authority Structure plan, local transport plan Permanent SM Business Value Retain Permanent Service Manager Transfer to Edinburgh City Archives TRA-012-003 Transport and Infrastructure Transport planning Public transport service planning - assessment Assessment of requirements, Cycle and Disability Audits, Route Action Studies, Traffic Reviews.
https://www.edinburgh.gov.uk/downloads/file/22749/records-retention-schedule -
Https://www.edinburgh.gov.uk/202122
Customer feedback is always encouraged and received via such channels as the Edinburgh Civic Forum, Community Council briefings, the Access Panel, and through informal engagement and formal public consultations, as well as our social media presence.... Sources used to compile this report include: • Planning Committee Reports • Planning Committee Training • Planning Service Improvement Plan • Planning People Plan • Scottish Government Transforming Planning Programme • SESPlan • The Adopted Edinburgh Local Development Plan • Development Plan Schemes • Edinburgh Design Guidance • Planning Enforcement Charter • Non-Statutory Planning Guidelines • Committee and Local Review Body Webcasts • Edinburgh Planning Blog and Twitter Feed • Planning and Building Standards Customer Care Charter • Edinburgh Urban Design Panel • City Plan 2030 • Planning Service Improvement Plans • Processing agreements guidance and templates https://planningedinburgh.com/ https://twitter.com/planningedin 15City of Edinburgh Council Planning Performance Framework 2021 - 2022 Part 3 – Service Improvements The table below summarises progress on the Planning Improvement Plan 2021/2022 Improvement Themes Actions Leadership and Management Recruitment restrictions in the PPF year meant that the service was not able to fill all vacant posts on the establishment.
https://www.edinburgh.gov.uk/downloads/file/33395/202122 -
Https://www.edinburgh.gov.uk/updated-low-emission-zone-integrated-impact-assessment-iia-the-city-of-edinburgh-council-october-2021
To provide input specifically to the IIA, meetings were held in May/June 2021 with representatives from the Edinburgh Access Panel and Inclusion Scotland, as well as Officers working on the Council’s Poverty Action Plan. 5 4.... Meetings were held in May/June 2021 with representatives from the Edinburgh Access Panel and Inclusion Scotland, as well as Officers working on the Council’s Poverty Action Plan.
https://www.edinburgh.gov.uk/downloads/file/30525/updated-low-emission-zone-integrated-impact-assessment-iia-the-city-of-edinburgh-council-october-2021 -
Https://www.edinburgh.gov.uk/updated-low-emission-zone-integrated-impact-assessment-iia-the-city-of-edinburgh-council-october-2021-
To provide input specifically to the IIA, meetings were held in May/June 2021 with representatives from the Edinburgh Access Panel and Inclusion Scotland, as well as Officers working on the Council’s Poverty Action Plan. 5 4.... Meetings were held in May/June 2021 with representatives from the Edinburgh Access Panel and Inclusion Scotland, as well as Officers working on the Council’s Poverty Action Plan.
https://www.edinburgh.gov.uk/downloads/file/30525/updated-low-emission-zone-integrated-impact-assessment-iia-the-city-of-edinburgh-council-october-2021- -
Https://www.edinburgh.gov.uk/friends-of-edinburgh-greenspace-information-pack
Activities Environmental improvements-areas of wildflowers, tree and hedgerow planting, maintaining pinetum and litter picks Annual barbeque Liaise with Natural Heritage Officer- past projects have included commissioning interpretation panels and laying a hedge... Future plans Future projects include more interpretation panels, introduction of bee hives and more hedgerow planting.
https://www.edinburgh.gov.uk/downloads/file/22577/friends-of-edinburgh-greenspace-information-pack -
Capital City Partnership 2017 - financial statements DRAFT
The Whole Family Equality project successfully established a citizens panel to support efficacy and to empower minority ethnic communities in a respectful and collaborative approach with a range of agencies to deliver meaningful strategic change.... Funding panels comprising representatives of each funding partner will score funding applications to strict criteria and award funds based both on aggregate score and funding limitations.
https://www.edinburgh.gov.uk/downloads/file/33973/capital-city-partnership-audited-annual-accounts-2022-23 -
Https://www.edinburgh.gov.uk/6-low-emission-zone-objections-report-the-city-of-edinburgh-council-march-2022-
Taking account of the objections received and previous consultation feedback, it is recommended that Council officers establish a LEZ Local Exemption Advisory Panel (LEZ-LEAP).... This panel will meet quarterly as part of the Council’s LEZ Delivery Group, and will consider requests for local time-limited exemptions.
https://www.edinburgh.gov.uk/downloads/file/30870/6-low-emission-zone-objections-report-the-city-of-edinburgh-council-march-2022- -
Https://www.edinburgh.gov.uk/updated-low-emission-zone-integrated-impact-assessment-the-city-of-edinburgh-council-march-2022-
To provide input specifically to the IIA, meetings were held in May/June 2021 with representatives from the Edinburgh Access Panel and Inclusion Scotland, as well as Officers working on the Council’s Poverty Action Plan. 5 A Statutory Notice Period to advertise the Scheme Proposal commenced on 1 February and ran for 29 days, to 1 March, in exceedance of the minimum requirement as outlined in the Act and the Regulations.... Meetings were held in May/June 2021 with representatives from the Edinburgh Access Panel and Inclusion Scotland, as well as Officers working on the Council’s Poverty Action Plan.
https://www.edinburgh.gov.uk/downloads/file/30869/updated-low-emission-zone-integrated-impact-assessment-the-city-of-edinburgh-council-march-2022- -
Notice of meeting and agenda
Failure to attend any community council meeting, with or without submitting apologies, throughout a period of six months. 8.2 If absence is due to ill health or any other reasonable circumstance e.g. planned holidays, work shift patterns etc, a leave of absence not exceeding six months may be approved at the discretion of the community council. 8.3 Registered interest groups shall ensure that their nominated representatives conform to the attendance clause above and must remain voluntary, active members of the group. 8.4 The Independent Complaints Panel with ratification by the Council may take the decision to suspend or expel an individual from the position of community council member.... This may include referral to the Community Councillor Complaints Panel.
https://www.edinburgh.gov.uk/downloads/file/30693/scheme-for-community-councils